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Guidelines on Release Salary

Release salary is by definition state salary dollars that are released from being used for a specified faculty or staff member’s salary because the salary is being paid by another fund source other than state (E&G) dollars.  Release salary is generated when a grant or contract includes the salary of a faculty member that is already being paid from a state supported line of revenue, e.g., a faculty member with a 12 month ‘hard money’ appointment.  Thus a portion of a person’s salary is then paid by the grant or contract and the state supported line of revenue is released or saved and can be used to meet other financial obligations of the college.  It is the policy of the college that an appropriate portion of a faculty member and/or technical staff’s salary be included in all grants and contracts, where the agency will allow these costs.  The amount of salary included in the grant is calculated based on the percent commitment of the faculty and/or staff member on the research grant or contract.

Guiding principles for release salary:

• Release salary for staff positions will be distributed at the discretion of the department or unit head.
• As a rule of thumb 60% of faculty release salary will be distributed to the generating faculty member (if the faculty member is not buying him/herself out of an FTE commitment) and 40% will be distributed to the department of the generating faculty member. The department head shall be responsible for expending release salary dollars in the best interests of the department and college.
• The primary guiding principle for the use of release salary is that these dollars should be used for building and strengthening college programs and for covering the activities from which a faculty member is being released.
• Salary dollars should be included in all grants and contracts where allowable by the sponsor.
• Release salary cannot be used to fund long term employment of faculty or staff.

Effective August 16, 2007